Each company must have rules and regulations according to its respective policies. This regulation is made to increase employee productivity and discipline.
However, in practice, currently, there are still many companies that apply various harsh regulations that leave the employee bewildered. Thus, the regulations become ineffective and instead have the potential to reduce employee productivity. If you are a supervisor or a company owner, make sure that you never do these things below if you want to ensure your employees can have the best productivity when at work.
1. Less Flexible Working Time Rules
Nowadays, inflexible working hours such as having to arrive at 8 in the morning and go home at 6 after the sun is already set, proved to be very burdensome for employees! Moreover, now some companies have realized that their employees actually can work well even when they work from home.
The imposition of ineffective and excessive working hours only adds to the burden on employees and reduces enthusiasm for work.
2. Attendance as Discipline
Several companies often use attendance as a benchmark for corporate discipline. Every employee must have an allotment of leave that can be used for several urgent needs or for them just to rest. Making attendance the main factor in discipline puts pressure on employees, even though they have the right to get time off.
To determine employee discipline, the company can actually decide based on the amount of employee involvement with the company or the accuracy in completing their work, as well as the responsibilities of the employees themselves. Thus, the attendance factor is not enough to judge whether employees are disciplined or not.
3. Asking Employees to Take Turns in Cleaning the Office
Employees usually spend at least 8 hours in the office daily, from Monday to Friday. Thus, it’s not an exaggeration to call the office a second home for some of them. If the office area is clean, employees will certainly feel more comfortable and be more productive when doing their work. It can also give great benefits to the employees health.
But to ensure the office is clean, you shouldn’t ask your employees who were hired for specialized work, to do the cleaning! They have their own work responsibility, and you should not try to minimize the monthly expense budget by not hiring a janitorial team and instead ask your employee to take turns in cleaning the office. This is not professional, and definitely will hamper employee productivity. Instead of finishing their work, they are given responsibilities that are not supposed to be on their plate.
To ensure your office condition is always maintained, hiring a janitorial team to clean the office regularly is a must. Create a meeting room, public room, pantry, and restroom cleaning checklist and give the list to the janitorial team. Ask them to use that as a guideline to start. It is also important to let them know that part of the cleaning is not only limited to that. It is just a guideline for daily cleaning purposes.
A clean office area is not difficult to achieve. As long as it is routinely cleaned, hygiene problems can be eliminated.
4. Not Providing Employee With Work Travel Funds
From time to time, your company might have to send staff to travel out of the city or country for work purposes. The employees who will or are currently doing travel for work, have the right to get travel funds or allowances.
If the company does not provide or replace these funds, it will certainly be burdensome for employees who have helped the company with business matters. If you don’t provide the employee with travel funds, it can be the ultimate reason why they opted to resign from their post. They might not feel appreciated enough by the company.
5. Opting for a Cheaper Option for the Internet Network
The Internet network is very important in today’s era, especially for employees to finish their work. Even though the office has provided an internet network, it is not uncommon for the network to suddenly drop out or become unstable. It can be very annoying, especially if employees are in the middle of working on an urgent thing or doing virtual meetings with clients.
This sometimes happens, because you choose the lesser-known internet network, or a package that is not quite fitting with your company’s needs. Ensuring this does not happen is the ultimate importance if you want to ensure the highest productivity for your employee.
What you can do is by changing the network provider, or contact the unit in charge of maintaining internet network affairs and address the problem so they can provide a solution.
6. Does Not Appointed a Person to Maintain Office Equipment
Ensuring that all office equipment can work and be used properly by employees is important. Because it will be very annoying and hamper employees productivity, if suddenly the equipment that they need runs out or breaks down when they need to use it.
For example when the printer ink runs out. Even though the use of printed documents is starting to decrease, or your company is aiming to go green – that doesn’t mean you should not have a stock or prepare for it at all. There are still many files that need to be made in hard copy, especially for formal usage. When an employee needs to hurry up to get a signed document, and the printer ink runs out, it can be very annoying and disturbing.
Make sure you appoint a person or a team that routinely checks and maintains the condition of office equipment, thus there won’t be a problem such as mentioned above which will hamper employee productivity.
These are some company regulations that can reduce employee productivity. Even though it might seem small, it can create a hassle for employees and in the long run will hamper their productivity. Thus why companies need to make office rules that can benefit both parties. Because the rules must be made to protect, prosper, and increase the morale and productivity of the employees.